Event Day Staffing - Birmingham City Football Club

Recruiting Now


Executive Pa To Director And Chief Coordinating Officer

Term: Permanent Full Time

Location: St. Andrew's Stadium, Cattell Road, Birmingham, West Midlands, B9 4RL

Salary: circa £23,000 plus benefits

Application closing date: 03/05/2015

A fantastic opportunity has arisen for a highly skilled Executive PA to join our team.  The successful applicant will be responsible for offering full PA & secretarial support to the Director and Chief Coordinating Officer, ensuring all work is produced to a high standard, that strict confidentiality is maintained at all times and that all personal requirements are met and catered for in a prompt and timely manner.  The successful applicant will be required to represent the Director/CCO’s Office and the Football Club in a professional manner at all times.  Duties will include:

  • Extensive diary management, ensuring the best use is made of the Director and Chief Coordinating Officer’s (CCO) time and that travel arrangements are made in advance of the appointment.
  • Organising and attending meetings and ensuring managers are well-prepared for meetings in advance.
  • Opening all post received in the office and prioritising, distributing and responding to as appropriate.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • Taking dictation and minutes.
  • Typing of all correspondence, contracts, drafting letters, reports when necessary.
  • Producing documents, briefing papers, reports and presentations.
  • Devising and maintaining office systems, including data management, filing, document referencing and the Director and CCO’s correspondence.
  • Arranging travel and accommodation and, occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • Organising, preparing agendas for, and taking minutes of board meetings and annual general meetings AGMs).
  • Ensure the smooth running of the Director’s office including screening calls, timely delivery of any messages and dealing with all calls in the absence of the Director/CCO.
  • Meeting and greeting visitors at all levels of seniority.
  • Liaising with clients, suppliers and other staff.
  • Deputising for the manager, making decisions and delegating work to others in the manager’s absence.
  • Carrying out background research and presenting findings.
  • To oversee some general office management; i.e. management, ordering and distribution of stationery, the maintenance of the telephone system, reporting faults as necessary, arranging engineer call-outs, office reorganisations etc.
  • To manage the Main Reception function and to act as line manager to Receptionists
  • Arranging any meeting rooms and ensuring necessary catering has been organised
  • Match day Administration – Administering boardroom attendance ,catering and seating
  • Carrying out specific projects and research when requested
  • When authorised, taking on some of the manager’s responsibilities and working more closely with management.
  • When requested being involved in decision-making processes.
  • Contributing to meeting discussions, as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies.
  • To arrange, co-ordinate and organise the End of Season Staff Day Out, Staff Christmas Party and other ad-hoc social events.
  • Attend to general personal errands on behalf of the Director as required.
  • To offer general secretarial assistance to other Senior Management staff as required/where possible.
  • Any other duties as reasonably required.
  • This job description sets out current duties of the post that may vary from time to time without changing the general character of the post or the level of responsibility.
  • Ensure compliance with all the Policies and Procedures contained within the Staff Handbook, paying particular regard to the Equal Opportunities Policy and Health & Safety Policy and procedures at all times.
  • Any other duties as deemed necessary by your Line Manager or Head of Department.

PERSON SPECIFICATION

Qualifications

Essential Requirements

  • A good standard of education (e.g. GCSE’s or equivalent including Maths and English)

Desirable Requirements

  • Administration, Secretarial and/or IT software qualifications or relevant experience

Skills & Abilities

Essential Requirements

  • Ability to work as part of a multidisciplinary team and establish credibility and integrity within the senior management team and key stakeholders.
  • Ability to maintain confidentiality, acting with tact and diplomacy.
  • Ability to develop effective administration and support systems
  • Ability to apply attention to detail, to ensure that information is recorded, monitored and analysed appropriately.
  • Ability to complete tasks and projects on time and to a high standard, demonstrating a can do attitude.
  • Ability to work to tight deadlines and under pressure.
  • Ability to prioritise and manage own and others workloads.
  • Ability to continually review progress to improve efficiency and effectiveness.
  • Ability to provide oral and written information clearly and concisely and able to understand and explain matters arising in own area of work.
  • Ability to deal with difficult situations and confidential matters according to policy and procedures, referring to others where necessary.
  • Must possess excellent IT skills

Desirable Requirements

  • Experience of organising events
  • Experience of line managing others

Personal Qualities

  • Resilient and authoritative
  • Tenacity, ability to adapt to a constantly changing work environment

Special Conditions

  • Flexibility with working hours required to meet demands of the role
  • Applicants must be eligible to live and work in the UK
  • Full and clean UK driving licence is desirable

Only applicants that meet the above criteria will be considered for the role.  CV’s will not be accepted

Applicants will be required to undertake a competency based interview and a variety of administration tests as part of the recruitment process.

Birmingham City Football Club prides itself on the support it offers its employees and as such offers a variety of excellent benefits, for example, pension, life assurance 2 x salary, free car parking, two free season tickets and membership to Blues Loyalty Scheme.  If you offered a position with the company your offer letter will clearly set out the benefits to which you are entitled.

Please note, the application closing date for this role is midnight on Sunday 3 May 2015.

Applicants must be eligible to live and work in the UK. This role is regarded as a ‘Regulated Activity’ and is therefore subject to an Enhanced DBS check, (previously a CRB check) which includes the barred list for working with children. This post is exempt from the Rehabilitation of Offenders Act 1974.

Birmingham City F C is an equal opportunities employer and welcomes applications from all sectors of the Community.

Sports Science Internships - 2015/16 Season

Term: Internship

Location: St. Andrew's Stadium, Cattell Road, Birmingham, West Midlands, B9 4RL

Salary: Expenses Only

Application closing date: 30/06/2015

A fantastic opportunity has arisen within this unique environment for a part time Sport Scientist within our Academy department.

This role requires a candidate educated to degree level who has the knowledge and experience of the professional football environment able to undertake tasks within the schoolboy programme.

Working under the guidance of our Head of Sport Science and Medicine the role requires the ability to work practically and liaise with a variety of age groups, and as such they must possess the appropriate communication and management skills to implement the sports science and medical strategy through the age groups detailed.

Based at our Training Ground at Wast Hills, Kings Norton, we are looking for a highly motivated individual, with a focus on injury prevention, pre training preparation, rehabilitation and strength and conditioning. The successful applicant will have prior experience dealing with young players, parents and staff either face-to-face and through other communication methods.

Attendance at regular team meetings evaluating practices and procedures undertaken will be required and as such the candidate will be computer literate across the basic functions of Microsoft Word, Excel and PowerPoint. In addition to this, the candidate should have experience of reporting sports science data and knowledge of the heart rate and GPS packages available in the market place.

You’ll show high levels of motivation, the ability to dedicate time to the programme as the schedule determines and schedule regular continual professional development activities for the department.

Candidates will hold an appropriate degree and relevant experience working with elite players in the U9-U18 age range.

           Person Specification

           Requirements;

  • BSc hons (2.1 or higher) in Sport Science related discipline
  • UKSCA accreditation (or ability to achieve in 6 months)
  • Experience of delivery of sport science/strength and conditioning support to athletes aged U9-U18
  • The ability to work using own initiative
  • The ability to plan and organise to an effective timetable
  • Modern, progressive approach to learning
  • Advanced computer literacy

           Desirable

  • MSc in Sport Science related discipline
  • ISAK accreditation
  • FA coaching qualifications
  • BASES Accreditation
  • UK driving Licence
  • Knowledge and associated qualifications in diet and nutrition
  • Previous experience in professional football is desirable


Birmingham City F C is an equal opportunities employer and welcomes applications from all sectors of the Community.

Applicants must be eligible to live and work in the UK.  This role is regarded as a ‘Regulated Activity’ and is therefore subject to an Enhanced DBS check, (previously a CRB check) which includes the barred list for working with children.

This post is exempt from the Rehabilitation of Offenders Act 1974.